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Annual Review of the Qualification of Refined-Oil and Crude–Oil Business
Issuance Date:18/08/2010

Acceptance

Legal basis:

1.Measures on the Administration of Refined-Oil Market (Ministry of Commerce Order 2006 No. 23)
2.
Manual for Enterprises of Refined-Oil Business
3.
Measures on the Administration of Crude-Oil Market
(Ministry of Commerce Order 2006 No. 24)
4.
Manual for Enterprises of Crude-Oil Business

Basis for collection of fees: No fee shall be collected.

I. The scope of annual review

The enterprises engaging in the retail, storage and wholesale of refined oil; the enterprises engaging in special oil business; and the enterprises engaging in the sales and storage of crude oil in Beijing.

II. The time of annual review

From April 1st to June 30th in principle.

III. Materials for annual review of an enterprise engaging in the retail of refined oil

The enterprise shall submit to the relevant agency of commerce the original and two duplicates of the following written documents and two copies of the registration form. All the duplicates shall be affixed with the official seal of the applying enterprise and the special seal of “in line with the original” (the same hereinafter) of the processing agency after the original is examined.

1.      Materials for annual review of a gas station

(1)   Fill out the Annual review Registration Form of a Beijing Enterprise Engaging in Refined-Oil Business;

(2)   The Certificate for the Approval of Retail of Refined Oil issued by the Beijing Municipal Commission of Commerce (both the original and duplicate);

(3)   The Business License (the duplicate) within its validity term issued by the Beijing administration for industry and commerce agency;

(4)   The Hazardous Chemical Business License (the duplicate) within its validity term issued by the Beijing administration of safety supervision;

(5)   A refined-oil supply agreement within its validity term that is signed with an enterprise with wholesale qualification and that is in line with the requirements of the Measures on the Administration of Refined-Oil Market;

(6)   The audit report or audited statements of the previous-year purchase and sales of refined oil issued by a qualified auditing agency, or evidential documents of the purchase and sales tax payment issued by the taxation departments;

(7)   The certificate of the property right of the gas station;

(8)   Photos of the overview of the gas station and the gas station in relation to the relevant surrounding buildings shot from different angles during the annual review period (four digital photos with the pixel of 1280×960 in the format of JPG and four paper photos of 6 inches);

(9)   Besides the above items, a foreign-invested gas station shall also provide the Certificate for the Approval of a Foreign-Invested Enterprise of the People’s Republic of China;

(10)Other materials required by the reviewing agency.

2.      Materials for annual review of a gas station management enterprise

(1)    Fill out the Annual Review Registration Form of a Beijing Enterprise Engaging in Refined-Oil Business;

(2)    The Certificate for the Approval of Retail of Refined Oil issued by the Beijing Municipal Commission of Commerce (both the original and duplicate);

(3)    The Business License (the duplicate) within its validity term issued by the Beijing administration for industry and commerce;

(4)    The Hazardous Chemical Business License (the duplicate)within its validity term issued by the Beijing administration of safety supervision;

(5)    A refined-oil supply agreement within its validity term that is signed with an enterprise with wholesale qualification and that is in line with the requirements of the Measures on the Administration of Refined-Oil Market;

(6)    The audit report or audited statements of the previous-year purchase and sales of refined oil issued by a qualified auditing agency, or evidential documents of the purchase and sales tax payment issued by the taxation departments;

(7)    List of gas stations that belong to the management enterprise;

(8)    Other materials required by the reviewing agency.

3.      Materials for annual review of a refined-oil retail enterprise or retail store:

(1)    The Annual Review Registration Form of a Beijing Enterprise Engaging in Refined Oil Business;

(2)    The Certificate for the Approval of Retail of Refined Oil issued by the Beijing Municipal Commission of Commerce (both the original and duplicate);

(3)    The Business License (the duplicate) within its validity term issued by the Beijing administration for industry and commerce;

(4)    The Hazardous Chemical Business License (the duplicate) within its validity term issued by the Beijing administration of safety supervision;

(5)    A refined-oil supply agreement within its validity term that is signed with an enterprise with wholesale qualification and that is in line with the requirements of the Measures on the Administration of Refined-Oil Market;

(6)    The audit report or audited statements of the previous-year purchase and sales of refined oil issued by a qualified auditing agency, or evidential documents of the purchase and sales tax payment issued by the taxation departments;

(7)    Other materials required by the reviewing agency.

IV.Materials for annual review of an enterprise engaging in the storage or wholesale of refined oil:

The Enterprise shall submit to the Beijing Municipal Commission of Commerce the original and two duplicates of the following written documents and two copies of the registration form. All the duplicates shall be affixed with the official seal of the applying enterprise and the special seal of “in line with the original” of the processing agency after the original is examined.

1.       Fill out the Annual Review Registration Form of a Beijing Enterprise Engaging in Refined-Oil Business;

2.       The Certificate for the Approval of Storage of Refined Oil (both the original and duplicate) or the Certificate for the Approval of Wholesale of Refined Oil (both the original and duplicate) issued by the Ministry of Commerce;

3.       The Business License (the duplicate) within its validity term issued by the administration for industry and commerce;

4.       The Hazardous Chemical Business License (the duplicate) within its validity term  issued by the Beijing administration of safety supervision ;

5.       Evidential documents or capital verification report issued by a legitimate capital verification agency to prove that the registered capital is no less than RMB30 million (for a wholesale enterprise) or RMB10 million (for a storage enterprise);

6.       Legal evidential document proving that the enterprise owns or controls by making all the investment or holding over 50% (excluding 50%) of the shares of a refined-oil depot of which the capacity is more than 10,000 cubic meters and the construction confirms to the oil depot layout planning;

7.       Legal certificate for the ownership right of refined-oil unloading facilities such as pipes, designated railway line, inbound-outbound road transportation facilities or waterway dock for transporting refined oil of which the capacity is more than 10,000 tons;

8.       A refined-oil supply agreement within its validity term that is in line with the requirements of the Measures on the Administration of Refined-Oil Market;

9.       The audit report or audited statements of the previous-year purchase and sales of refined oil issued by a qualified auditing agency, or evidential documents of the purchase and sales tax payment issued by the taxation departments;

10.    Photos of the overview of the oil depot and the oil depot in relation to the relevant surrounding buildings and the designated railway lines shot from different angles during the annual review period (at least eight each of digital photos with the pixel of 1280×960 in the format of JPG and paper photos of 6 inches);

11.    Documents of review and approval, archival filing and acceptance documents issued by relevant authorities if the infrastructure of the oil depot was rebuilt or expanded in the previous year;

12.    Other materials required by the reviewing agency.

V. Materials for annual review of an enterprise of special oil

The Enterprise shall submit to the Beijing Municipal Commission of Commerce the original and two duplicates of the following written documents and two copies of the registration form. All the duplicates shall be affixed with the official seal of the applying enterprise and the special seal of “in line with the original” of the processing agency after the original is examined.

1.      Fill out the Annual Review Registration Form of a Beijing Enterprise Engaging in Refined-Oil Business;

2.      The Certificate for the Approval of Wholesale of Refined Oil issued by the Ministry of Commerce (both the original and duplicate);

3.      The Business License (the duplicate) within its validity term issued by the Beijing administration for industry and commerce;

4.      The Hazardous Chemical Business License (the duplicate) within its validity term issued by the Beijing administration of safety supervision;

5.      Relevant legal evidential document on annual allocation plan for special oil users approved by the State;

6.      Relevant evidential documents and explanation on the oil distribution and use of the enterprise of special oil;

7.      The management policies and procedures of special oil;

8.      Other materials required by the reviewing agency.

 

VI Materials for annual review of an enterprise engaging in the sales and storage of crude oil

The Enterprise shall submit to the Beijing Municipal Commission of Commerce the original and two duplicates of the following written documents and two copies of the registration form. All the duplicates shall be affixed with the official seal of the applying enterprise and the special seal of “in line with the original” of the processing agency after the original is examined.

1.      Fill out the Annual Review Registration Form of a Beijing Enterprise Engaging in Crude-Oil Business;

2.      The Certificate for the Approval of Sales of Crude Oil (both the original and duplicate) or the Certificate for the Approval of Storage of Crude Oil (both the original and duplicate) issued by the Ministry of Commerce;

3.      The Business License (the duplicate) within its validity term issued by the administration for industry and commerce;

4.      The Hazardous Chemical Business License (the duplicate) within its validity term issued by the Beijing administration of safety supervision;

5.      The evidential documents or capital verification report issued by a legitimate capital verification agency to prove that the registered capital is no less than RMB100 million (for a sales enterprise) or RMB50 million(for a storage enterprise);

6.      Legal evidential documents proving that the enterprise owns or controls by making all the investment or holding over 50% (excluding 50%) of the shares of a crude oil depot of which the capacity is no less than 200,000 cubic meters (for a sales enterprise) or 500,000 cubic meters (for a storage enterprise)and the  construction conforms to the oil depot layout planning;

7.      Legal evidential documents for the ownership of crude-oil unloading facilities such as pipes, designated railway line or waterway dock for transporting crude oil of which the capacity is more than 50,000 tons;

8.      Crude-oil supply and sales agreements within their respective validity terms that are in line with the requirements of the Measures on the Administration of Crude-Oil Market;

9.      The audit report or audited statements of the previous-year purchase, sales or storage for others of crude oil issued by a qualified auditing agency, or evidential documents of the purchase and sales tax payment issued by the taxation departments;

10.   Photos of the overview of the oil depot and the oil depot in relation to the relevant surrounding buildings, designated railway lines and others shot from different angles during the annual review period (at least eight each of digital photos with the pixel of 1280×960 in the format of JPG and paper photos of 6 inches);

11.   Documents of review and approval, archival filing and acceptance documents issued by relevant authorities if the   infrastructure of the oil depot is newly built, relocated or expanded in the previous year;

12.   Other materials required by the review agency.

 

Procedures:

1. Procedures of annual review of a retail enterprise

The enterprise to be reviewed shall collect at the local bureau of commerce at district or county level or download from the official website of the Beijing Municipal Commission of Commerce relevant registration form for annual review and submit it to the local bureau of commerce at district or county level together with other application materials after filling out completely.

2. Procedures of annual review of an enterprise engaging in the storage and wholesale of refined oil, special oil and the sales and storage of crude oil

The enterprise to be reviewed shall collect at the Beijing Municipal Commission of Commerce or download from the official website of the Commission relevant registration form for annual review and submit it to the Commission together with other application materials after filling out completely.

 

Review

Procedures:

1. Procedures of annual review of a retail enterprise

(1)   The bureau of commerce at district or county level shall examine the application materials submitted by the enterprise and review and verify the business qualification of the enterprise according to relevant regulations in the Manual for Beijing Enterprises Engaging in the Business of Refined Oil and Crude Oil and the feedbacks from the government functional departments of fire-fighting, pubic transportation administration, safety, quality inspection, environmental protection, industry and commerce administration, taxation, pricing and so on. It shall finish the preliminary review within 20 working days and report the annual review opinion to the Beijing Municipal Commission of Commerce after providing the review opinion and signing on the registration form for annual review.

(2)    The Beijing Municipal Commission of Commerce shall complete a second review within 20 working days according to this Manual and affix the seal of “Special Seal for a Beijing Qualified Oil–Business Enterprise on Passing Annual Review” on the Certificate for the Approval of Retail of Refined Oil (the duplicate) of an enterprise that has passed the annual review.

 

2. Procedures of annual review for an enterprise engaging in the storage and wholesale of refined oil, special oil and the sales and storage of crude oil

The Beijing Municipal Commission of Commerce shall review the application materials submitted by the enterprise and review the business qualification of the enterprise according to relevant regulations in this Manual and the feedbacks from the government functional departments of fire-fighting, pubic transportation administration, safety, quality inspection, environmental protection, industry and commerce administration, taxation, pricing and so on. It shall finish the review within 20 working days and affix the seal of “Special Seal for a Beijing Qualified Oil–Business Enterprise on Passing Annual Review” on the Certificate for the Approval of Storage of Refined Oil (the duplicate), the Certificate for the Approval of Wholesale of Refined Oil (the duplicate), the Certificate for the Approval of Sales of Crude Oil (the duplicate) or the Certificate for the Approval of Storage of Crude Oil (the duplicate).

 

Notification

Notification and the delivery

1. Annual review of a retail enterprise

The Beijing Municipal Commission of Commerce shall affix the seal of “Special Seal for a Beijing Qualified Oil–Business Enterprise on Passing Annual Review” on the Certificate for the Approval of Retail of Refined Oil (the duplicate) of an enterprise that has passed the annual review and notify the enterprise to collect the Certificate for the Approval of Retail of Refined Oil (the duplicate).

2. Annual review of an enterprise engaging in the storage and wholesale of refined oil, special oil and the sales and storage of crude oil

The Beijing Municipal Commission of Commerce shall affix the seal of “Special Seal for a Beijing Qualified Oil–Business Enterprise on Passing Annual Review” on the Certificate for the Approval of Storage of Refined Oil (the duplicate), the Certificate for the Approval of Wholesale of Refined Oil (the duplicate), the Certificate for the Approval of Sales of Crude Oil (the duplicate) or the Certificate for the Approval of Storage of Crude Oil of an enterprise that has passed the annual review and notify the enterprise to collect the certificate.

Others:

Processing hall hours: 9:00-11:30, 13:30-17:30, Monday to Friday

Address and zip code: Window 8 of the processing hall on the first floor of the Beijing Municipal Commission of Commerce Building, 190 Chaonei Avenue, Dongcheng District, 100010

Contact number: +86-10-85163121  

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