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Archival Filing and Registration of Automobile Brand Dealers
Issuance Date:18/08/2010

(Processing Division: Division of Service Transactions)

Acceptance

Legal Basis: The Measures on the Implementation of Automobile Brand Sales Management (Ministry of Commerce, National Development and Reform Commission and State Administration for Industry and Commerce 2005 Order No. 10)

 

Basis for Collection of Fees: No fee will be collected.

Time Limit: Three business days.

 

Procedures:

Online Registration:

Please log on the official website of the Ministry of Commerce (www.mofcom.gov.cn), go to Market Construction Department and register by using the automobile trade administration system, fill out the information according to the requirements, and print out the form after carefully verifying the Archival Filing and Registration Form for the Information of Automobile Brand Dealers.
An automobile brand dealer shall submit the following materials:

1.An application for the archival filing;

2.Letter of authorization and evidence to prove the identity of the authorized (affixed with the official seal);

3.The Archival Filing and Registration Form of Automobile Brand Dealers (the original) printed from the official website of the Ministry of Commerce;

4.The original and a copy of the duplicate of the business license (the business scope of the business license should note the sales of certain brand of automobile). The original will be returned after being examined, and the copy will be kept and filed;
5.The letter of guarantee from the enterprise (needs to be signed by the legal representative and affixed with the official seal);

6.The letter of authorization for the sales of the automobile brand.

Note:1.Each of the documents submitted by the enterprise for the filing shall be in duplicates with the official seal.

2.In the case that the filed information is changed, an application for change of the filing shall be submitted to the Beijing Municipal Commission of Commerce.

 

Review

Procedures:

1.Acceptance:

Reviewers: The archival-filing staff of the Division of Service Transactions of the Beijing Municipal Commission of Commerce

Reviewers’responsibilities and authorities:

1.    To review the completeness, validity and the contents’ conformity to the required format of the submitted materials (including whether the information on the archival filing and registration form of the information of automobile brand dealer is consistent with the information on the website; whether the letter of guarantee of the enterprise has the signature of the legal representative and the official seal of the enterprise; the automobile brand name, logo, and trademark as authorized by the letter of authorization of the automobile brand dealer; whether the business scope of the enterprise’s business license has the authorized automobile brand; and so on)

2.    If the enterprise meets the standard and requirements, the information shall be filed online into the automobile trade administration system of the Ministry of Commerce;

3.    If the submitted materials and the contents of the documents have problems or need to be supplemented, the reviewer shall issue opinions for correction and notify the enterprise.

2. Archiving and statistical assortment

Processors: The staff of the Division of Service Transactions of the Beijing Municipal Commission of Commerce.

Processors’ responsibilities and authorities:

1.    To sort through and archive the processed materials.

2.    To regularly summarize the archived materials and report to the Department of Market System Development of the Ministry of Commerce.

 

Notification

Notification and the Delivery:

The enterprise can log on the automobile trade administration system of the Ministry of Commerce and go to the “archival filing release” to inquire for relevant information.

Processing division: Division of Service Transactions

Address:

For the issues of the archiving of automobile brand dealer, please go to Window 9 in the processing hall on the first floor of the Beijing Municipal Commission of Commerce Building.

Contact number: 85163380

Contact person: Chen Jing’an

Processing hall hours: 9:00-11:30, 13:30-17:30, Monday to Friday

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